How to submit information to the research database at BTH


If you are going to submit a research report; read the information "Research reports" first!


Log in at by clicking on the link "Log in" in the left frame under the heading "Submitting". You will now need to type your acronym and BTH web password. If you do not have a password, send an email to or go to the web site .

If you have questions, contact Anette Pettersson, the library, Gräsvik: tel 5119, or Peter Linde: tel 5103,

When you have logged in you will see a list of your documents. by clicking any of the links you can now edit the documents if they were submitted by yourself.

If you want to enter a new document click the link "Submit now" in the left frame under the heading "Submitting".

Choose the type of document you want to submit.

Fill in the fields that are applicable to your document.

Please note:

Exclusively for the document type "Journal Article" you have to mark if the document is of the type "Review", "Letter/Note" or "Original Article". The latter is default.

If your document is aimed at the general public and can be considered popular science, please mark the box "Popular Science".

Peer Reviewed: You have to make a choice. Is the document peer reviewed or not?

Language Field: Default is English

Subject Field: Pick one or several subjects. Since the main object of the field is to categorize the documents in groups, in order to facilitate browsing by the user, we have chosen to customize the subject terms according to each department's specific areas of research.

N.B.: If new subject terms are needed, for instance for a new research area - contact one of the persons above!

Title: Fill in the title of the document.

Translated title: Fill in the title translated to English if the document is in Swedish, and vice versa. (To facilitate searches in Swedish.)

Author(s): Automatically filled in with the name of the person who has logged on. In case there are more than one author; separate the names with a comma (Jane Smith, Mary Brown).

Editor(s): Fill in the name/s of the Editor/s.

Author´s e-mail: Fill in, and a web link is automatically generated. If more than one mail address -  separate with comma.

Organization: Is automatically filled out.

Department/School: Pick your department/School name from the list. If there are multiple authors from BTH it is possible to pick several departments by holding down the CTRL-key.

Abstract: Copy and paste from your original document.

Keywords: Fill in: Keyword, Keyword etc. Max. 8 keywords, min. 2.

Remarks: Use this field in case you need to add a comment or a link.

In some cases Research Funders demand Open Access for publications produced under grants received. Authors can comply by either by publishing in an Open Accewss Journal or by self-archiving in an institsutional repository. More information about Research Funders OA mandates can be found here.

A Full text versions of your documents can be attached to the record. This is called self archiving or parallel publishing.

To make an article freely accessible the journal publishing company must allow this. Information about most publishing companies' policies can be found in the service Sherpa/Romeo, run by the University of Nottingham. Most publishers allow so-called postprints, the last edited author version of the article.

Information about Conference proceedings is harder to come by but big publishers like IEEE can be found in Sherpa/Romeo. The common rule is that the author version accompanied by a cover page that acknowledge the original article should be uploaded.

All SIAM conference articles can be published Open Access by BTH-authors.

The library will monitor full text documents attached by BTH authors, for copyright information and attach cover pages when this is required; informing authors when adjustments have to be done in order to self-archive in a legal way.

Read more about self archiving here

Display attached file/s on the web: Here you have 4 choices. Many scientific publishers agree to self archiving of the post-print files on the author's organization web pages. Some publishers agree to this only 6 or 12 months after original publishing. The last choice is valid for documents that for some reason should be archived but not public. So depending on what radio button you activate the file you submit will be public immediately, 6 months, 12 months after you submit it, or never.

If you decide to publish the full text, attach the document as a pdf-file.

Submit the file/s by clicking the Browse button. Choose file/files.

Read the license text and accept by clicking the box.

Finally, click on "Go to Preview".

You are now shown how your data will display in the database and you have the opportunity to edit any field before you click the "Submit to Administrator" button.

Your submission is confirmed by the message "Thank you for your submission NN" on the screen.

As you submit, an e-mail is automatically sent to the administrators of the database.

They will now check the record and possibly add extra meta data or contact you for complementary additions. Our goal is that a record will be published no more than a few days after it has been submitted.

If you, for some reason - the article is not yet published etc., do not want to submit the record to the administrator but instead you want to keep the record out of public view until you have added additional data later on, you must only click the "Go to Preview" button. The record will then be saved as a draft and only visible to you when you log into the database. When the document is published and you have edited the record and added the correct meta data, then you click the "submit to Administrator" button.

Peter Linde 110307