Publish in BTH Lic/Diss series

Publishing dissertations

Publishing licentiate and doctoral dissertations at BTH


Licentiate and doctoral dissertations at Blekinge Institute of Technology are published in two separate series:

  • Blekinge Institute of Technology doctoral dissertation series
    ISSN 1653-2090
  • Blekinge Institute of Technology licentiate dissertation series
    ISSN 1650-2140

These series are administered by the Library:


Anette Pettersson

tel. 0455 -38 51 19

Josefin Andersson
tel. 0455 – 38 51 09

Process description

From 2023 we use the print shop Media-Tryck at Lund university. The process will be slightly different and the instructions are under construction.

From autumn 2023 the theses are printed with the new cover and in a new format (G5).
Word templates can be downloaded under the section “Templates” below. 


If you have any questions contact Anette Pettersson: 

Telephone: 0455- 38 51 19


1. Book a time for printing

At least 6 weeks before delivery you should book a time for printing. This means 9 weeks before the date for your presentation since the thesis should be available in print 3 weeks before.

Send an e-mail with the following information to :

  • Your name
  • Your e-mail address
  • Date for your presentation

As soon as the printers receive the booking, they will send a confirming e-mail to the doctoral student containing contact information and the date when the file must be sent to them for printing.

N.B.: complete steps 2 and 3 before submitting the file (step 4). Together with the file, the order number (io from Visma Proceedo) and URN (generated in DiVA) should be sent.


2. Make an order in Visma Proceedo.

Log in to Visma Proceedo via the link on Inside. Click on “Inköp” and write “thesis” in the search box. Fill in the form.

See the headline “Prices” on this page to calculate an approximate cost for printing your thesis. Remember to include 10 copies to the library in your cost.

You don’t need to attach any files in Visma Proceedo.


3. Create a record in DiVA

DiVA will generate a URN number which will be printed in the thesis.

See instructions.


4. Send in your files

Print your pdf files and proof read them before you send them to the print shop. Then you can focus on checking for example images and special characters in your proof copy.

Send the proof read files (thesis and, if it is a doctoral, a “spikblad”) according to the instructions from the printers (see step 1). This will be not later than 6 weeks before the presentation.

Also include the following:

  • Your name
  • E-mail adress
  • Telephone number
  • Number of copies (for yourself + 10 copies to the library).
  • Address where the proof copy should be sent to
  • Order number from Visma Proceedo
  • Address for the delivery of the final copies. Use one of these addresses:

– Blekinge Tekniska Högskola, “Department”, attn: “NN”, Lumavägen 1, 371 50 Karlskrona
– Blekinge Tekniska Högskola, “Department”, attn: “NN”, Biblioteksgatan 4, 374 35 Karlshamn

ISBN and serial number are issued by the library.


5. Proof copy

The printers prepare a proof copy which will be sent to the doctoral student. Check that special characters and images appear correctly.

Send feedback to the printers as soon as possible.


6. Print and delivery  

When the proof copy has been approved the final copies will be printed and sent to the doctoral student.

10 of these copies should be submitted to the BTH library.


7. Publish a pdf in DiVA

Three weeks before your presentation, your thesis file should be available in DiVA. Send the file to:


Comprehensive summary theses

When science publishers own the copyright they generally allow you to include articles in a printed PhD thesis if it is produced in a limited number of copies. But for the digital version, the same generous rules sometimes do not apply. Therefore, you must always be careful to check what can be included or not in the digital version of the dissertation.

In order to comply with the rules you need to check the copyright agreement that you signed when your article was accepted. What is the journal policy for including the article in a thesis? If you cannot find any guiding principles in the contract you might need to contact the journal or the publisher. We have listed a few publisher policies below.

If publishers allow you to include the full text of the article in the thesis they usually also require you to publish a notice including a special copyright phrase and often also a DOI-link to the original paper.

No matter if you have been able to get a permission to publish or not, you need to enter bibliographic records of each of the articles into the BTH DiVA portal and then link these to the thesis. Instructions can be found here.

Always start by entering the bibliographic article records in DiVA and then you create the thesis record and link the articles to it.

In the DiVA records full-text of the articles can be included depending on publisher open access policies. Use the Sherpa/Romeo resource to explore this.

If in doubt, contact the library!

Below are some publishers where we have found policies on reusing articles in author theses.


Link to the ACM policy


Link to the Elsevier policy


Link to the Emerald policy


Link to the IEEE policy


Link to the SAGE policy


Link to the Springer policy

Taylor & Francis

Link to the Taylor & Francis policy


Link to the Wiley policy


The following prices are approximate prices.

Price example thesis 150 pages:

50 copies: 7.890:-

100 copies: 12.925:-

Price example thesis 250 pages:

50 copies: 10.140:-

100 copies: 17.040:-


Add 10 copies to the library to your order. 


Printed “spikblad” (applies only to doctoral dissertations).

In the new template for doctoral theses the “spikblad” is included in the book, instead of being printed as a loose leaf. The “Spikblad”  corresponds to pages 1 and 2 in the template for doctoral theses. 

The instructions below apply if you have not used the new template, and want to print a separate “spikblad”.

A “spikblad” is a notification of submission of a doctoral thesis.

A printed “spikblad” should be included in doctoral dissertations. It should contain the following information:

  • Author’s name and department
  • Dissertation title
  • Time and place for the disputation
  • External reviewer’s name, title and university
  • Information about supervisor and examining board
  • Abstract
  • Keywords
  • The logotype of BTH

Below you will find a “spikblad” example in A5 format, which can be used as a template. The information above should be included, but apart from this, the “spikblad” may be designed according to the phD student’s preferences.

The “spikblad” should be included in all the copies of the doctoral dissertation.

Spikblad (Word file)

Save the file in pdf format before you send it to the printing office.


Digital “spikblad” (applies to all dissertations – licentiate and doctoral)

The Communications office will post information about the public defence on the BTH web site and on Inside.

To consider

Library copies

10 copies should be submitted to the BTH library.

Legal deposit copies

The printers send 7 copies of the thesis to the university libraries of Lund, Stockholm, Uppsala, Linköping, Umeå, Göteborg, and the National Library of Sweden according to the Statutory Deposit of Copies Act (pliktexemplarlagen).

Publishing in DiVA

The PhD-student enters bibliographic information about the dissertation in to DiVA in the beginning of the printing process, and adds the full text file, when it is ready, not later than three weeks before the public defence.

Publish thesis in DIVA

The final version of the dissertation will be published as soon as the library receives it from the printer’s (if it is in accordance with the copyright regulations).

Read this before creating a DiVA thesis record:

Skip fields you cannot yet fill in, they can be completed later. The library will add ISBN and serial number. Add the thesis file, if it is ready.

First check if any papers already exists as records in DiVA. If not, create a new entry for each missing paper that is part of your thesis. Then create an entry for the thesis itself.

At least three weeks before the public defence a printed and digital version of the dissertation must be published. Both versions should be identical as far as possible. If there is a wish to use the publisher version of an article in the dissertation, the publishers copyright policy must be applied. If copyright makes it impossible to use the publisher´s version of the article, pre-printed versions of the item (s) concerned should be used in both the printed and the digital version of the dissertation. If the pre-print version can´t be used, the author must offer to provide these articles, in the DiVA record of the dissertation, via email request. If the digital version of the dissertation does not contain all the articles due to copyright reasons, the author is responsible for making changes and publishing the file in DiVA.

Science publishers, if they own the copyright, generally allows you to include articles in a printed PhD thesis if it is produced in a limited number of copies. But for the digital version, the same generous rules sometimes do not apply. Therefore, authors must always be extra careful to check what can be included or not in the digital version of the dissertation.

What are the rules for digital publication of articles included in a comprehensive summary theses?


Word templates in format G5 can be downloaded here:

Doctoral template

Licentiate template

The thesis covers are prepared by the printers.